How to Monitor Your Employees Online Activities
It takes a long time and a lot of effort to build a successful business, and maintaining one is an even daunting task. As a company expands employers need to recruit a sizeable workforce which can perform to the best of their abilities and keep all the departments functioning smoothly. Technology has also lent a helping hand when it comes to optimizing business efficiency and enhancing employee output. However, it would appear that there might be a darker side to going digital. Workstations fitted with the latest hardware cruising on high speed internet might ensure faster communications and faster preparation of presentations and spreadsheets but there have been growing concerns among corporate leaders that technology might be hindering their employee’s from reaching their full potential. This is where employee monitoring typically comes in.
Most corporate environments come fitted with blazing fast internet which means quicker access to social media, video streaming and multiplayer gaming portals. According to a recently conducted survey employees that used the company internet to browse their favorite websites and chat with their family and friends demonstrated a 20% fall in their overall output.
Another fear that is haunting business owners is seepage of trade secrets and confidential information through the use of technology that can help rival competitors gain insider information and an unfair advantage. This is especially true for multinational companies and conglomerates where thousands of people are employed at the same time in different offices around the world.
Here is a look at some steps employers can take to effectively address the problem without invading employee privacy:
This would work best at the time of hiring. Be clear about your company’s policies and what the employee should do to adhere to them so that issues do not arise at a later stage. Explain to them politely how your business functions and why there is need to monitor employee activities. Several tech companies list this down in the terms and conditions section so that the employee fully understands his responsibilities.
Many companies use filtering applications to block access to websites which can directly affect worker output. Modern security tools provide comprehensive filtering solutions that not only restrict access to unwanted locations but also help keep pesky malware from harming system files and company information.
To be used as a last line of defensive when a business faces serious threat from employees or to monitor activities of sensitive departments like R&D; business owners now have the option of using monitoring software’s that can spy on your employee and record all online activities. Companies like mobistealth offer similar products that can help you thwart coercion.
What is the use of employing high level security if you are not going to read logged reports. Examine generated files regularly to recognize potential threats and design countermeasures accordingly. If a hitch is identified take appropriate steps to eradicate the problem and do damage control to prevent the news from spreading to other employees in the workforce.